That is a powerful ability in a business setting because most of the time, especially on external emails, the organization deals with clients with varying mail service providers. With this option, you do not face address limitations for sending encrypted messages – Gmail, Yahoo Mail, or even. The Microsoft 365 Message Encryption feature empowers you to encrypt the message you send to external and internal recipients. That is why most organizations typically choose a comprehensive encryption approach where all their emails are encrypted.
Generally, choosing a manual encryption approach as and when needed may leave you exposed. There are many other use-cases in the organization that require email encryption. Any business-sensitive information that you send must be encrypted.īusinesses emailing the following content types should also encrypt their Outlook: Generally, even if your line of business does not fall under the mentioned industries, you cannot escape from the need for encryption. Education – Educational data associated with students.Finance – To meet GLBA requirements for how organizations handle client financial information.Medical – Dealing with the plethora of patient data.Some businesses require encryption more than most sectors.īusiness sectors that are highly advised to encrypt their emails: It is worth mentioning that encryption is not always used in the business setting unless you are in specific industries. By business partners, we mean your customers, vendors, and leads.įor example, the head of accounts may request the sales manager to send them the organization’s list of all customers. In email exchanges between the management and certain staff members, you may often find yourself in a position where you have to share critical details linked to your business partners. When dealing with business partner’s critical information Thus, even if a talented hacker intercepts this message, they would still not access the content.ģ. Hackers who gain unauthorized access to your email account may be able to hijack the entire email account apart from seeing your content and attachments in general.Įncryption makes email unreadable as it travels from the sender to the recipients. It is not just users that send sensitive email information like login credentials, social security numbers, or bank account numbers that should factor in email encryption. For the recipient to see its contents, they must input a matching private key to decipher the message for reading.Īny other person with the email but does not have a private key will only see indecipherable text.
In that case, the email carries a private key as well as a public key. Encrypted email Outlook entails converting the message from the plain text that anybody can understand to scrambled ciphertext. For you to achieve this functionality, you have to encrypt it. Secure Outlook email refers to an email that preserves the privacy of the message sent.